Arrival and Dismissal
For the 2022-2023 school year, policies and procedures related to COVID-19 are fully covered in Addendum A: Communicable Diseases section of the school handbook, which will be updated regularly. Please review these policies and procedures in conjunction with the information below.
Morning Dropoff Procedures
While protocols remain fluid for the 2022-2023 school year, Mirman plans to welcome students on campus each day beginning at 7:15 a.m. Due to safety considerations, drivers must remain in their vehicles while driving through the carpool lines. Please be sure to show your all clear on the School Pass app. Students must be ready to exit the car with their backpack, belongings, and a mask on. Drivers may not pass vehicles in the carpool line unless directed by a faculty/staff member. Lower School drop-off is in the front of the School in the gated parking lot. Upper School drop-off is at the back gate next to the Upper School building. Mixed LS and US grade level carpools with siblings only may be dropped off at the back gate. Students who arrive after 8:00 a.m. must be dropped off at the front security kiosk and receive a late pass at the front desk.
Students who arrive between 7:15-7:45 a.m. will play in assigned outdoor spaces until classroom doors open at 7:45 a.m. Classroom doors open at 7:45 a.m. and families should make every effort to arrive by this time. This allows students time to unpack and prepare for the academic school day which begins at 8:00 a.m. In order to ensure student safety and accountability, students who arrive after 8:00 a.m. will be marked as “absent” and must enter through the front security kiosk, sign in at the front desk, and receive a late pass to be marked as a late arrival. Students who are not accounted for will have an automated phone call placed to families.
Afternoon Pick-up Procedures
Lower School dismisses at 3:10 p.m. and Upper School dismisses at 3:30 p.m. Our goal is to safely and efficiently receive and dismiss all students from campus in a timely manner. In order to expedite this process, families should adopt the following procedures.
As we start the school year, we continue to encourage families to utilize our carlines and buses for safety and efficiency. At this time as part of our mitigation measures and COVID safety protocols, walk on pick-up is not available to families. Students utilizing our carlines will be released to approved caregivers as noted by the family placard placed on the front windshield of your vehicle. All families have been provided placards as requested to be used in order to identify individuals who are approved to pick-up students. Carpools must be indicated on School Pass. Any changes to pick up must be emailed to email@example.com
by 2:00 p.m. Additional placards can be requested at the front office if needed. If your child is in a carpool, they should know the name of the carpool picking them up.
Lower School Students
The 3:10 p.m. pickup is for individual Lower School students and carpools that consist of only Lower School students. Students will be called to the Dismissal Line as vehicles enter the front gate. To ensure the highest level of safety, drivers are to remain inside their vehicles while staff members load students. Vehicles must pull up to the front of the line and exit only when directed to. Any child not picked up by 3:30 p.m. will be accompanied to the back gate. Any child not picked up by 4:00 p.m. will be charged for Annex.
Upper School Students/ Mixed Carpools
The 3:30 p.m. pickup is for all Upper School students and carpools consisting of Upper School students and/or Upper School/Lower School mixed carpools of siblings only will occur at the back gate. To ensure the highest level of safety, drivers are to remain inside their vehicles while staff members load students. Vehicles must pull up to the front of the line and wait for students to be loaded by staff members. The back gate will be closed at 3:45 p.m. Students not picked up by 3:45 p.m. will be escorted to Annex and can be picked up at the front security kiosk. Any student not picked up by 4:00 p.m. will be charged for Annex.
Rainy Day Dismissal
Rainy day dismissal procedures follow the regular dismissal procedures.
Special Arrangements / Early Pick-up
Early pick-up plans must be indicated via the SchoolPass app as early as possible. Any change of plans should be emailed to firstname.lastname@example.org. Students must be signed out through the security kiosk when early pick up is necessary (e.g., medical appointments, illness, early dismissal to observe a religious practice, etc.). Should the occasion arise when an approved adult cannot pick up their child, it is necessary to inform the front office by emailing email@example.com
. The designated driver should be directed to come to the front security kiosk for pick-up outside of arrival and dismissal times.
Ride Share Services
Although Mirman School discourages the use of Ride-Sharing services for student pick-up and drop-off, we recognize that Parent/Guardians may need to utilize these services. Mirman School does not recommend any specific service, but does require that the service be designated for children and have safety precautions specific to children. The California Public Utilities Committee requires ride-hailing companies that primarily transport children to fingerprint their drivers and conduct extensive criminal background checks that include searching child abuse records. Ride-Share services such as UBER and LYFT do not allow unaccompanied minors, and therefore, Mirman School cannot release a child to those type of providers. Mirman School requires a completed Waiver of Liability Form for each child who will utilize a Ride Share Service. We recommend completing this form if there is a possibility that you may utilize the service during the year. It is the family’s responsibility to notify the front desk at firstname.lastname@example.org
to ensure that Mirman has the name of the pickup driver.
In the event of an off-hours pickup, front office and the front security personnel will release students only to adults listed on the student’s Mirman School Emergency Preparedness Form which can be located on Magnus Health SMR
or a placard.